# Career Opportunity: Accounting, Administration, and Finance Assistant at the Embassy of Switzerland in Indonesia
Are you looking to advance your career within a prestigious international diplomatic mission? The Embassy of Switzerland in Indonesia acts as the official representative of the Swiss Confederation, fostering bilateral ties across politics, economics, finance, legal affairs, science, education, and culture.
Currently, the Jakarta-based embassy is searching for a dedicated professional to join its team on a one-year fixed-term employment contract. This role is ideal for a detail-oriented expert eager to contribute to meaningful international cooperation and development programs.
## Position Overview
* Job Title: Accounting, Administration & Finance Assistant
* Contract Type: Fixed-term employment contract (one year)
* Location: Jakarta, Indonesia
* Application Email: [email protected]
* Email Subject Format: Your Full Name – SDC Administration and Finance Assistant
## Key Duties and Responsibilities
The successful candidate will handle a diverse portfolio encompassing financial oversight, administrative support, and logistical coordination.
1. Programme Implementation
* Assist BNPB in drafting administrative and financial documents aligned with SDC procedures (including Terms of Reference, procurement requests, contracts, and invoices).
Verify administrative paperwork generated by BNPB and the Direct Action team, ensuring strict compliance with procurement guidelines, signatory limits, and Indonesian standard cost regulations (Standar Biaya Masukan* or SBM).
* Collaborate closely with the Embassy’s financial staff to process payment approvals and draft contracts using the ESPRIT tool.
* Assist the Direct Action team in clearing cash advances and settling due payments following activity completion.
2. Accounting and Financial Reporting
* Accounting: Conduct quality checks on payment requests, execute bank system payments, perform initial payment approvals twice a week, log transactions into the Vision+ accounting tool, and manage document scanning and filing.
* Monthly Reporting: Gather SAP extracts and financial documents, audit vouchers and amounts, and prepare comprehensive monthly reports for Programme Manager approval.
* Cash Flow Management: Update cash flow projections quarterly based on revised work plans and instructions from the Programme Manager.
* Budget Oversight: Help the Programme Manager adjust budgets using current expenditures and active contracts, while maintaining up-to-date tracking logs for expenses and agreements.
* Provide occasional backup support to the Embassy’s main bookkeeper during lighter workload periods.
3. Administration, Quality Control, and Logistics
* Oversee correspondence management and document filing for Direct Action.
* Perform quality control reviews on documents generated by BNPB and internal officers, including concept notes, activity reports, minutes, and social media drafts.
* Coordinate logistics for field missions, project steering committee meetings, and specialized gatherings.
4. Communication and Social Events
* Provide translation support between Indonesian and English.
* Assist in organizing special events, managing social media posts, compiling newsletters, and hosting visiting Swiss government delegates.
## Essential Qualifications and Requirements
To thrive in this dynamic international setting, applicants must meet the following criteria:
* Education: Bachelor’s degree in Accounting, Administration, Finance, Business Administration, or a related discipline.
* Experience: 2 to 5 years of professional background in accounting, financial reporting, procurement, logistics, and development program administration within international cooperation in Indonesia. Experience in disaster risk management is an advantage.
* Technical Knowledge: Strong familiarity with Indonesian government financial policies and regulations (SBM). Proficiency in accounting software, Microsoft Word, and Excel, with a willingness to learn specialized tools.
* Personal Attributes: High integrity, unwavering loyalty, trustworthiness, and a strict respect for confidentiality.
* Soft Skills: Exceptional organizational, planning, communication, and negotiation capabilities. A proactive, dynamic team player capable of thriving in a multicultural environment.
* Language Proficiency: Fluency in both English and Bahasa Indonesia. Knowledge of German or French will be considered a strong asset.
## What the Embassy Offers
* A competitive salary package scaled to your professional experience.
* Excellent working conditions backed by attractive social benefits.
* The opportunity to grow within a vibrant, international diplomatic environment.
## How to Apply
Qualified candidates who meet all the selection criteria are invited to submit their application package.
1. Download and complete the official FDFA job application form.
2. Draft a compelling motivation letter.
3. Send your completed documents via email to [email protected].
4. Ensure your email subject line follows this exact format: `[Your Full Name] – SDC Administration and Finance Assistant`.
Please note that only shortlisted candidates will be contacted for further assessments.